Fit For | All South African organisations |
---|---|
Customised | No, but can be edited as needed |
Attorney | Prepared by an Attorney with no less than 12 years post qualification experience |
Common benefits of our template PAIA Manual
- Set out clear guidelines for external parties to follow if they need to request a record from you
- Assist in complying with both the POPI Act as well as the Promotion of Access to Information Act
- Reduces the prospect of unauthorised access and use of personal information
- Standardised to fit most organisations
- Ready to use out of the box
- Instantly delivered by email to your inbox
- Adjustable to your needs
FAQ's regarding our Template PAIA Manual
What is included in our Template PAIA Manual?
- Standard provisions of the organisation’s contact details & PAIA head;
- Reference South African Human Rights Commission Guide;
- Standard provisions pertaining to what records may be voluntarily disclosed and automatic availability;
- Standard provisions what records of the organisation that it makes available on request;
- Standard provisions pertaining to the grounds for refusal of access to records;
- Standard provisions pertaining to request procedures;
- Standard provisions pertaining to when access to records will be approved;
- Standard provisions pertaining to remedies if a request is refused; and
- Standard provisions pertaining to fees chargeable for access to a record.
What entities require a PAIA Manual?
Both the POPI Act and the The Promotion of Access to Information Act (PAIA) require that all public bodies and certain private bodies put together a PAIA Manual.
Are you exempt?
You will need to have a PAIA Manual if:
- You are a public body; or
- You are a private company and:
- have more than 50 employees and operates in one of the sectors mentioned below; or
- have an annual turnover, in your industry or sector, equal or more than what has been set out below.
Sector / Industry | Turnover Threshold |
Agriculture | ZAR6 million |
Mining and Quarrying | ZAR22,5 million |
Manufacturing | ZAR30 million |
Electricity, Gas and Water | ZAR30 million |
Construction | ZAR15 million |
Retail and Motor Trade and Repair Services | ZAR45 million |
Wholesale Trade, Commercial Agents and Allied Services | ZAR75 million |
Catering, Accommodation and other Trade | ZAR15 million |
Transport Storage and Communications | ZAR30 million |
Finance and Business Services | ZAR30 million |
Community, Special and Personal Services | ZAR15 million |
What format is the template delivered in and is it editable?
The template is delivered to you in Word document format and is fully editable by you.
Who is the policy designed for?
We would suggest that this only be used for companies with 5 or less employees. Although suitable for larger organisations, our custom solution would always be a better fit.